• What are the roles and associated permissions within WebCT?
• Can I add a Teaching Assistant to my WebCT site?
• How are students added to my site?
• How do I remove students from my WebCT site?
• When do students gain access to WebCT sites and can Instructors control this?
• Can I add a guest to my WebCT site?

There are three types of roles that a user might have within WebCT:

Course Designer
        Typically the Course Designer is the instructor of the course. However, WebCT courses can have multiple course designers associated with them. The Course Designer owns and administers the course site and the content of that course. They have full control in the site to add, remove, and change content as well as manage students.

Teaching Assistant
        Teaching Assistants have the same permissions as students with the added ability to grade assignments and quizzes. TA's can also manage the WebCT gradebook.

Student
        Students have the ability to view course content, take quizzes, submit assignments, post e-mail messages and Discussion topics, etc. Students can't add or change content in a course site.

If the Instructor knows the students WebCT ID they may add them as a TA by selecting:

Control Panel >  Manage Course >  Manage Teaching Assistants >  Add/Import Assistants

If the Instructor is unsure of the students WebCT ID please send a request to the E-Learning Department at e-learning@notes.udayton.edu The instructor will be sent an email confirming the addition once completed.

Once a student has been added as a TA the next time they login to that WebCT site they will be able to grade assignments and manage the gradebook.

Once a course site has been created by the E-Learning lab the roster will automatically be synched with Colleague. Once per day the WebCT server will sync with Colleague to provide the most up-to-date roster. As new students register for the course they will automatically be granted permission to the WebCT site.

Students can begin accessing a specific term of WebCT sites on the Saturday prior to classes beginning. All courses within a semester are made inaccessible to students one week after the term ends.

Instructors access to a WebCT site as soon as it's created and maintain this access for approximately one year. Ex: Instructors will be able to login an access Fall Winter 2007 courses until the end December 2007 when winter 2008 courses are created.

Within these system-wide access constraints, instructors may selectively allow or deny access to students for a particular course. Additionally, the instructor has options to globally deny access to students so that he or she may continue to develop the materials and then deliberately "Allow Student Access" at a time of his or her choosing.

A professor can't remove a student from a WebCT site. Professors do have the ability to make a student inactive though. What does inactive mean? It means they will no longer be able to see or access your WebCT site. They will still remain in the class list within your WebCT gradebook though. If a professor would like a student completely removed from their class they should contact the E-Learning lab at x95039.

Instructors may request guest accounts for their WebCT sites. Often time's professors ask outside professionals to visit their class WebCT site to participate in discussion threads or chat sessions. This is a great idea to add some real-world validity to certain topics. Since these guests don't have UD LDAP accounts they need a 'manual' WebCT account created for them to gain access to the class site.

To request a guest account, email the guest's full name and email address along with brief explanation and usage dates to e-learning@notes.udayton.edu.