University of Dayton
Last updated November 9, 2005
Purpose and Scope
University of Dayton originally adopted the WebCT course management system in 2003. This is provides a means for faculty to publish their
course material to an on-line site. WebCT policies have been developed by the University of Dayton to provide the academic community with
standardized procedures to ensure reliable and consistent service and support from the equipment & technical staff. These policies are
subject to change.
User name and Password
Faculty, staff, and students use their LDAP user name and password to access the WebCT server.
Faculty, staff, and students can reset or change their LDAP password by going through the UD electronic address book found at:
http://address.udayton.edu.
For user name and password problems:
On campus students bring their UD picture ID to the walk-in help desk located in the basement of Miriam Hall.
Off campus students, faculty, and staff should call the Help Desk at (937) 229-3888
Procedure for requesting a WebCT course
Faculty should go to: http://academic.udayton.edu/elearning/WebCT/Faculty_info/faculty.htm and click on WebCT Course request
form, which will prompt you to read this policy statement. Once read, click on “Yes I have read (and agree to) the policy
statement”. From there, a request form will auto launch.
Faculty will be asked to provide course information such as: course name, section, etc. Faculty are encourage to request the
WebCT classes no later than two weeks in advance of when they plan to teach the course, which will allow time for course creation,
training, content, and tasks involved with creating a WebCT online course. Requests made beyond this point may be delayed beyond the first
day of class
After submission, faculty will receive an email back within 3 working days. If the faculty member does not receive a response
after this time period, they should contact the E-learning Center
Faculty will be given a development site for each course they teach. A Then the site will be uploaded into an active (or live)
site, which will be viewable by students who are enrolled in the class.
The naming convention for all courses is:
Main Developmental Site
Course Number, DEV_Dept_Course#_LastName
example= (DEV_PHL_100_Czupik)
Individual Section Sites
Course Number, year_term_Dept_Course#_Section#
example= (03_FA_PHL_100_01)
Course Name Example-“Introductory Philosophy
The developmental sites will be kept on the server from semester to semester. Each section of a class should be archived at the
end of each semester, and new sections created for the start of each new semester by the instructor. There is a separate WebCT class for
each section that is taught based on course composite information. However, multi-section classes can be managed by merging or sharing
content between each section.
Costs
License:
WebCT requires the system be only for the use of UD faculty, staff, and students.
Course Cost:
There are no additional charges for a WebCT course, including participation in the class, and help desk support.
Student Enrollment
All UD Bulletin courses will have their students automatically added to the course. Any late additions will automatically be
reflected in the course roster. Instructors do not need to notify UDit to make these changes; they are changed based on the current
Colleague roster.
Roles
Faculty who request a WebCT course are set up as a “designer”. This allows faculty the ability to design their course to
their own specifications. Designers can not add or drop students. Rosters are auto populated using information from Colleague. Faculty are
assigned a “student” account.
End of Semester
Students will loose access to the WebCT course (i.e. made inactive) on the day that grades are due.
The active section course site is backed up and deleted from the server one month after the last date to change grades as listed
in the bulletin for each semester.
Development courses (_DEV) will remain available to faculty as long as they work for UD. Faculty are responsible for keeping Dev
site up to date and backing them up.
Recommended Backup Strategies
Faculty members are expected to maintain backups of their courses.
It is important for faculty to create a backup and then download the backup to a place other than the WebCT server (i.e.,
personal computer or zip drive, CD-ROM).
UDit will back-up the WebCT server at regular intervals.
Technical Support
For assistance, call the University of Dayton Help Desk at (937) 229-3888.
If there is a problem after hours, call the UD Public Safety office at (937) 229-2121. They will contact UDit.
Faculty Training
WebCT training courses will be provided by the E-Learning Center
1-on-1 support is also available through the E-Learning Center:
WebCT training documentation is available on the E-Learning Website
Terms and Conditions for Faculty/Instructors
In order to gain an account on WebCT, instructors must agree to abide by the following conditions:
Instructors must follow appropriate pedagogical
practices associated with on-line courses, as articulated in the
Principles of Good Practice produced by OLN.
Instructors are responsible to ensure the material
included in the Web Conferencing class meet the Copyright Laws and
guidelines.
Instructors should make every effect to ensure that
their class meets Section 508 guidelines, which means it will be accessible to
individuals with disabilities.
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